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The Office of the City Clerk
The Office of the City Clerk serves as an administrative conduit for all official actions of the Board of Mayor and Alder-members, as provided by State Law and City Codes. The City Clerk Office also maintains all City records and documents, including official minutes of semi-monthly board meetings, resolutions and ordinances. This office also keep permanent files of all City contracts, agreements, franchises, property deeds, insurance policies and bonds required by City regulations. They are instrumental in the municipal election, with the clerk’s staff being responsible for overseeing absentee voting. As Chief Financial Officer, the City Clerk serves as the chief financial advisor to the Mayor and Board of Alder-members. She is responsible for executing the financial strategy of the City, manages financial controls and accounting procedures, while ensuring full transparency over the financial performance of city departments.
The City Clerk attends all Board Meetings, certifies actions taken by the Board of Mayor and Aldermen, attests to the correctness of documents executed by the Mayor and Board and certifies such matters to various City departments. In addition to being the keeper of the City seal, it is also the duty of the City Clerk/CFO to provide advice on how to increase revenue and reduce costs and propose action plans to ensure that annual financial objectives are attained. She clearly communicate potential risk to the Board of Mayor and Alder-members in a timely manner. Along with her staff she’s responsible for the preparation of monthly and annual financial documents.